Company Description
Saica Group offers sustainable paper solutions for the manufacture of corrugated board and flexible packaging, promoting circularity in waste management. With more than 12,000 employees and a presence in 11 countries (Spain, France, Italy, Portugal, the United Kingdom, Ireland, Turkey, Luxembourg, the Netherlands, Poland, and the United States), Saica Group has four business lines: the production of recycled paper for corrugated cardboard (Saica Paper), waste management and environmental services (Saica Natur), the production of corrugated board packaging (Saica Pack), and flexible packaging (Saica Flex).
Job Description
The role:
Administration support to the People Business Partner who is responsible for the effective overall delivery of the People function within the Natur depots. Support for Natur Plant Managers and the operational management teams providing an all-round HR service including but not limited to recruitment, training, ER management and advice and generic admin on a day-to-day basis.
Main Responsibilities
Tasks / Functions / Responsibilities
This is a multidisciplinary role which involves the following but is not limited to.
- Supporting the People Business Partner with delivery of the Natur UK People Plan
- Updating SAP (including exception management for HQ teams), Workday and training records
- Administering recruitment processes, including advertising, liaising with agencies where appropriate along with scheduling and supporting interviews as required
- Support depots with providing HR advice, guidance and best practice whilst considering employment legislation and internal policy and procedure.
- Administration for new starters, leavers and contractual changes including offer letters, contracts, new starter packs, processing new starter paperwork and arranging pre-employment medicals.
- Management of sickness absence and attrition reporting within the depots and supporting the sites with reducing their overall sickness absences levels and increased retention of colleagues
- Supporting sites with employee relations matters
- Management of Employee engagement initiatives
- Delivering inductions for new starters
- Delivering training where appropriate and supporting sites in identifying training needs
- Creating communications with colleagues including letters and emails of a confidential nature
- Communication with the Payroll team to ensure validity of data and submission of payroll required admin to support smooth and timely payroll processing each month.
- Recording absences and supporting with clearing exceptions, ensuring the necessary paperwork has been completed, such as self-certificates, return to work forms and annual leave requests.
- Updating and maintaining personnel records
- Management of systemic filing
- Generating & circulating HR reports as necessary
- Communication with external service providers is necessary to ensure business commitments in terms of health, training and ad hoc requests are managed effectively.
- Handling organisation of meetings, visits and training sessions on site including booking rooms and catering
- Organising travel, accommodation, taxis, and restaurants as and when needed
- Ordering stationery & meeting room consumables as necessary
- Process work orders & shopping carts on SAP.
- Providing administrative support to the depots as and when required
- Undertaking a range of other admin duties as and when required
Undertake any other duties as requested by their Line Manager in accordance with the scope and the responsibilities of the role.
Recommended Personal Profile
Academic Qualifications
GCSE – Maths and English
CIPD level 3 or above desirable
Professional Experience
- Experience of working within/supporting a blue-collar environment desirable
- IT skills, MS Word, PowerPoint, Excel
- SAP experience desirable
Job Requirements
You will enjoy working at Saica if you: Care: Are a team-player, support your colleagues and share your ideas It’s important that you want an inclusive workplace that promotes and values diversity Value: Have high standards, want to achieve good quality and great service Challenge: You are self-motivated to improve and achieve. You are open and transparent, tell it as it is. Specific skills or experience requirements will be shown in the job description.
